How RouteMagic Helps Food Service Industry

Inventory Management

Pricing & Promotions

Returns Management

Logistics and Planning Process

Compliance to Food Safety Regulations

Credit Management

Inventory Management

Managing a large inventory in the Food Service sector involves the complex coordination of numerous product lines to optimise stock holding, ensuring that date sensitive products are effectively managed to reduce waste and maintain product freshness.

Optimise warehouse efficiency and product identification with Bin Locations

By linking products to specific 'Bin Locations', businesses can efficiently organise and locate inventory, reducing picking time and increasing warehouse productivity. This streamlined approach ensures accurate order fulfilment, minimises errors, and enhances overall operational efficiency.

Pick, Pack and Load orders' seamlessly using barcode scanning

Actively manage inventory and empower field/van sales representatives to effortlessly scan barcodes using scanners or cameras, allowing instant retrieval of product information.

Instant real-time visibility of stock holding across all warehouses and vans

Instantly check stock levels in real-time to ensure orders are fulfilled correctly and dispatched efficiently. Maintaining order accuracy reduces waste and inefficiency. Effective control of van inventory and replenishment will ensure you always have the optimal amount of stock to meet customer demand.

Prevent stock outs by enabling live van-to-van stock transfers

With real-time tracking of van-to-van transfer, every customer order/request can be promptly addressed thereby reducing missed sales opportunities.

Proactively prompt suggested replenishment orders to optimise van stock holding

By proactively suggesting inventory restocks, businesses can avoid the risk of understocking, ensuring they always have the right products available to meet customer demand.

Easily identify products by categorizing them into groups and classes

Identify your products easily by aggregating items of similar properties into groups and classes. With the help of groups and classes, it becomes easier to generate customer specific APL’s, apply pricing and promotions, perform analytics and compile reports.

Full audit trail of all stock movements through a detailed 'Inventory Ledger'

Observe stock movements in real time and validate their accuracy to ensure they match perfectly with the account in the general ledger. With RouteMagic, you can maintain accurate and clear product management, which will help your van sales operation run more smoothly.

Instant Back Office van stock tracking for better inventory control

Real-time stock movement synchronisation between Back Office and Van Stock enables better inventory control and improves overall productivity.

Pricing & Promotions

In the Foodservice sector, pricing errors can prove hugely detrimental, resulting in significant loss of customer confidence and revenue.

Define pricing components and maintain pricing master data coherently and consistently

Utilise the "Price Lists" system to create default product pricing, promotional product pricing, customer specific pricing and customer specific promotional pricing. Compile customer APL’s and offer discounts on specific product categories, ensuring customers are invoiced correctly and maximising sales potential.

Implement variable pricing strategies for returned products to ensure consistent and error-free pricing adjustments

System can accept products which are about to reach their expiry date at a reduced cost which can in turn be resold at a new price, reducing waste and maximising profitability.

Full Support for "Catch weight Pricing"

Catchweight refers to the actual weight of a product that is sent to the buyer, and is usually used for managing products with variable weights; particularly for pricing of food products that vary in sizes, for example: products such as meats, steaks, seafood and blocks of cheese.

Utilise controlled pricing mechanisms to prevent under/over pricing, maintaining margin integrity and customer satisfaction

Set price limits to prevent random and systematic pricing errors.

Streamline purchasing and payment systems to ensure uniform pricing and minimise financial discrepancies

RouteMagic offers full "Purchase Ordering" functionality, allowing businesses to streamline the procurement process from order placement to supplier payments. Easily create, track, and manage purchase orders within the system, ensuring efficient inventory replenishment and a seamless payment process.

Use robust proof of delivery systems to ensure accurate billing and prevent payment disputes

Capture signatures, photos, and GPS time stamps, ensuring indisputable proof of delivery. Organise your operations, enhance efficiency, and elevate customer satisfaction with seamless documentation on mobile devices.

Streamline return and credit processes to ensure pricing accuracy and minimise losses

Label returned items as "Good" or "Damaged," detail the reason for the return, and manage returned stock by recording the driver, customer, date, product, amount and value.

Returns Management

Several issues contribute to the complexity of dealing with returns in the Foodservice supply chain. Each return requires thorough inspection, assessment and disposition, making it resource-intensive and time-consuming. It also includes managing customer expectations, handling associated financial transactions, and ensuring compliance with legal and ethical guidelines. Handling returns can disrupt the forward supply chain, leading to inventory imbalances and increased lead times.

A well-structured returns management system increasing overall efficiency and minimising customer friction

Label returned items as "Good" or "Damaged," detailing the reason for the return. Effortlessly match returned stock against proof of delivery documentation and customer invoice. Maintaining accurate records will facilitate the efficient receiving and processing of returns and the generation of any required credit notes.

Adapt pricing for returned, near-expiry items to streamline return processes and enhance inventory management

System can accept products that are about to reach their expiry at a price lesser than the selling price. These returns can then be recycled and resold at a discounted price, minimising losses.

Simplified management of returns by meticulously documenting all stock movements through an exhaustive "Inventory Ledger"

Keep an eye on inventory deals in real time and check their accuracy right away to make sure they match up perfectly with the account in the general ledger. With RouteMagic, you can keep your product management accurate and clear, which will help your van sales operations run more smoothly.

Keep track of source of returned stock supported by comprehensive Purchase Ordering & supplier payment solutions

RouteMagic offers full "Purchase Ordering" functionality, allowing businesses to streamline the procurement process from order placement to supplier payments. Users can easily create, track, and manage purchase orders within the system, ensuring efficient inventory replenishment. Enables businesses to seamlessly process payments to suppliers.

Minimise the number of returns using "consignment-based sales" management and monitoring stock visibility on customer shelves

Using information about past sales and current shelf stock levels, the system automatically prompt van sales reps with a proposed order for each customer. This makes the process easier and makes sure that stock management is done correctly. This easy-to-use feature facilitates an efficient van sales operation and reduces the potential for date sensitive returns.

Logistics and Planning Process

Food delivery logistics is a complex process that involves the planning, control and execution of transporting food items to the customer. It encompasses a range of activities including quality management, order management, routing, dispatching, tracking and verifying deliveries. Efficient logistics and planning in the Foodservice sector are crucial for safe, timely and accurate distribution to a variety of different customer segments. This requires sophisticated route optimisation and dynamic scheduling to handle diverse customer demands and delivery challenges effectively.

Streamline field operations with tailored Route Planning

RouteMagic's Route Optimisation Planning tool will review planned deliveries, take into account scheduled delivery times and map the most optimal route(s) whilst maximising the number of customer visits. Optimal Route Planning will reduce service delays, lower supply chain costs and increase fleet capacity utilisation, which can also have a substantial impact on profitability.

Refine delivery planning through automated or manual optimisation of jobs by delivery route or area

Efficiently Optimise delivery routes by route, area, or all jobs using "Route Optimisation", allowing for both automatic and manual allocation of tasks. This flexibility enables businesses to efficiently allocate resources based on factors such as proximity, priority, and capacity. By optimising delivery routes, wholesalers can minimise travel time and maximise productivity.

Leverage past sales data to create van loads and improve logistics management

With RouteMagic, you can make planning easier and boost productivity by loading vans based on historical customer orders ahead of time, which makes field operations run more smoothly.

Enable field reps to streamline distribution with route-specific Picklists

Ensure flexibility by allowing field sales reps to submit replenishment Picklists. This enables field sales reps to tailor their workflow to match specific customer requirements.

Utilise customer analytics to strategically plan routes and improve business distribution

By analysing historical sales data and customer behaviour, businesses can identify trends, preferences, and opportunities for upselling ,driving higher sales and revenue growth.

Compliance to Food Safety Regulations

All Foodservice companies involved in the distribution of food must comply with stringent food safety regulations to mitigate risk and protect public health. This involves rigorous monitoring and compliance with local and national guidelines on hygiene, food preparation, and storage to prevent foodborne illnesses and ensure safe dining experiences.

Daily Vehicle Inspections ensure legislative compliance

Carrying out daily fleet vehicle checks is a legal requirement, companies must demonstrate compliance with Driver and Vehicle Standards Agency requirements. By systematically conducting these inspections and recording any faults or potential hazards in real time, businesses can mitigate the risk of regulatory penalties and ensure the safety and reliability of their fleet operations.

Through IoT , Capture vehicle temperature in real-time and ensure end-to-end track batch traceability

By monitoring temperature during transportation and tracing batch information, businesses can uphold product integrity, mitigate the risk of spoilage or contamination and demonstrate accountability throughout the supply chain.

Live Communications enable Real-Time Route Progress Reporting

By enabling communications in real-time, Back Office can get updates from field reps on progress of delivery as it happens and resolve issues immediately. Ensure efficient route management, respond quickly to unforeseen circumstances, and ultimately enhance customer satisfaction.

Optimise Delivery Operations and Increase Your Profits with RouteMagic

A single platform that provides real-time visibility and streamline operations, while also maintaining the quality of your perishable goods.

How RouteMagic Helps Food Service Industry

Inventory Management

Pricing & Promotions

Returns Management

Logistics and Planning Process

Compliance to Food Safety Regulations

Credit Management

Customers we have served

Our partners

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