Route Accounting, Direct Store Deliveries(or Wholesale Delivery/Distribution) and Van Sales are gaining traction with the FMCG industry really fast. In sectors like food service, beverage, grocery and dairy, time is of essence and items have short shelf life and clear expiry dates. This means that freshness of products is a big factor and restocking is done frequently.
More and more businesses/suppliers are opting for directly delivering the goods to the customers and bypassing the central warehouse system. Instead, the delivery vehicle acts as a mini-warehouse. This ensures faster delivery time, something that is a huge concern for manufacturers and suppliers of products with short shelf lives. This method of operating is called ‘Direct Store Delivery’. This means that inventory control and delivery costs are borne by the manufacturer.
This method has a lot of benefits - less delivery time, better management as the supplier/manufacturer directly controls the stock and the delivery so less resources are expended and the processes are more efficient and streamlined. The customers are also happy as their deliveries are faster and smoother, sales order processing is quicker and the overall level of sophistication of customer services is higher.
The Role of Route Accounting Software in DSD and Van Sales: To run a Direct Store Delivery and Van Sales business model successfully, a flexible and comprehensive Route Accounting Software is essential.
Route Accounting Systems are designed specifically to manage all aspects of a mobile van sales and DSD business from planning routes, loading stock, inventory control and mobile invoicing, sales orders and proof of delivery. Every transaction is only entered once and with the capability for live updates you now have full visibility and are able to control exactly the business process of both mobile and office staff. Transactions can be created and completed on the mobile app, away from the office as well and the mobile app is always synced in real time with the office ERP.
A complete route accounting system combines Sales, Delivery, Finance and Reporting on one platform. It allows workflow definition as per your business requirements, real-time syncing with the mobile app for complete visibility and instant updates, multistep van sales and delivery process completion, returns processing, electronic proof of delivery, invoicing, stock control in one system itself.
Deploying a Route Accounting System means immediate increase in efficiency - it is a tool that makes every aspect of your business visible to you - you can track indirect and direct costs, optimise your route scheduling, monitor your mobile teams, have real-time information of all customer deliveries and returns, address issues as soon as they come and generate invoices instantly.
Unlike traditional systems that provide siloed information about stock and inventory updated over periods of time, have real-time information about all your stock at your fingertips. This includes van stock.
The field mobile team are armed with the mobile app that is connected to the backed ERP at all times. This means they have a predefined workflow to finish each delivery and sales. They can process returns, update EPOD instantly, provide customers with invoices, collect payments, follow an optimised route schedule created for them by the office team to ensure maximum productivity. Moreover, every transaction they make is updated automatically in real time to the backend office. In case of connection loss, they can continue to work offline and all their transactions get stored and then get auto updated once a connection is established with the backend office system.
With all the features and benefits in view, no wonder more and more Delivery and Van Sales business are turning to a digital Route Accounting Solution.